The Town of Smithfield Parks and Recreation Department is seeking proposals from qualified contractors and vendors for the installation of a premium acrylic system roof coating on the Jones House, currently occupied by the Disabled American Veterans located at 1500 Buffalo Road, Smithfield, NC 27577. The purpose of this RFP is to provide contractors/vendors with the necessary information to submit a proposal for the project.

View full RFP

Scope of Work:

• Inspection of the roof for any existing damage
• Clean and prepare the existing roof surface for coating
• Repair any damage to substrate, roof surface, etc.
• Apply a premium acrylic system roof coating to the entire roof surface to include base coat, fabric, and topcoat
• Ensure that the coating is applied evenly and without defects
• Provide a warranty for the coating

Additional Proposals:

Contractors may offer alternative proposals along with the Elastomeric Coating that will

satisfy the goal of the roof repairs.

Proposal Requirements:

• Detailed description of the proposed materials / products and application procedures
• Timeline (length of time for construction) for completion of the project
• Itemized cost for the completion of the project, including all materials and labor
• Qualifications and experience of the firm and its personnel
• References from previous clients
• Proof of insurance coverage for the duration of the project will be required from the awarded contractor

Submission of Proposals:

Proposals must be submitted in person or mail to:

Gary Johnson

600 M. Durwood Stephenson Pkwy

PO Box 2344

Smithfield, NC 27577

Or, by email: gary.johnson@smithfield-nc.com

Deadline to submit proposals is Friday, May 30, 2025 at 10:00 a.m.

The Town of Smithfield reserves the right to reject any or all proposals and to waive any irregularities or informalities in the proposals received.

Contact Information:

For questions or additional information, please contact Gary Johnson, Director of Parks and

Recreation at (919) 934-2148 or gary.johnson@smithfield-nc.com.

ADVERTISEMENT OF BID

The Town of Smithfield is accepting bid proposals for the Hastings House Repairs Project located at 200 S Front St. Smithfield, NC 27577.  Bid proposals will be received at Smithfield Town Hall located at 350 East Market St. Smithfield, NC 27577.

BID SCHEDULE:

Advertise for bid: Wednesday May 7, 2025  

Pre-bid Site Walk-Thru with Architect: Tuesday May 13, 2025 9:00 AM – 10:00 AM

Bid Clarification Questions Due to Architect: Friday May 16, 2025 by 5:00 PM

Architect to Issue Addendum addressing Contractor Questions: Tuesday May 20, 2025

Bid Opening: Council Chambers Friday May 30, 2025 10:00 AM

SCOPE OF WORK:  Repairs to existing two-story historic building, to include new elastomeric roof coating and new handicap ramp.  Repairs include painting the building exterior, windows and trim.  Limited structural repair to roof framing is included. Add Alternate work includes limited interior repairs and electrical upgrades. 

CONTACT:

Bidding Documents may be viewed and ordered online by registering with Duncan Parnell via their bid room https://bidroom.duncan-parnell.com/ . Registration with Duncan Parnell is required to obtain the bid documents and be added to the official Plan Holder’s List. Addenda notification will be sent to those buying full sets from Duncan Parnell via their bid room. The cost of bid documents and shipping is non-refundable. The bidder must be an official planholder for their bid to be considered.

A hard copy of the documents will be available to view at Smithfield Recreation and Aquatic Center (SRAC), 600 M. Durwood Stephenson Parkway, Smithfield NC 27577.  The Town of Smithfield reserves the right to evaluate bids, and to reject any, and all bids for “sound documented reasons.”